Organization and Audit of Personnel Records Management

Accurate personnel records management is an integral duty of any organization (enterprise, institution) regardless of its scale and legal type. This implies that the current legislation provides for extremely vast powers to impose administrative penalties on company executives who are implicated in different sorts of personnel management inconsistencies.

An error in personnel records management costs a great deal. Thus, the legislation provides an administrative penalty from 50 to 100 base values for the rating errors which may impact the staffing chart. The inaccurate calculation may result in the wrong computation of mark-ups and bonuses related to the prime costs and consequently raise penalties in the tax authorities.

Audit, reinstatement and follow-up to the personnel records management includes:

Assessment of how accurate the personnel paperwork is conducted and local legal acts are examined for the conformity with labour legislation, and presentation of troubleshooting recommendations;
Identifying breaches, errors and inconsistencies with legal requirements for the registration, systematization and storage pf personnel documents;
Assessing the accurate logbooks necessary for the personnel paperwork;
Identifying absent local legal acts that are indispensable for the organization;
Preparing absent documents or changing wrong paperwork;
Setting personnel registration, including the development of primary documents:

- rules of internal labour policy;

- payroll schedule and changes thereof;

- payroll schedule, changes of payroll schedules;

- employment agreement, contracts and orders, including job admittance, transfer and dismissal, probation period;

- change to the employment agreements or contract;

- fill in identity cards No. Т-2;

- fill out the personnel record of the employee.

We monitor, keep account of, fill and store our labour record cards and annexes;
Prepare our personnel paperwork for the check-up;
Match the payroll with the Uniform Tariff of the Republic of Belarus ;
Emergency advice on personnel situations.

To the end of internal audit, it is necessary to:

Collect all personnel documents;
Define the list of indispensable documents which the organization may lack and should be developed;
Determine a list of non-obligatory personnel documents which should be appropriate;
Check the documents available whether they are lawful.

We propose audit, advice, reinstatement and integrated follow-up to the personnel records management.